First Year Experiences Grants

The form for grant submissions is currently open!

Please review the following guidelines regarding First Year Experiences Grants before proceeding to fill out the application below. These guidelines are for grants up to $200.

Proposal Criteria

General Notes

  • Only Penn student groups and departments/offices are eligible to apply.
  • No alcoholic beverages are permitted at events.
  • Any supplies purchased using grant funds that are reusable will be returned to NSO.
  • Review the complete guidelines for the supplies and reimbursement procedure before submitting your application. This includes information regarding non-reimbursable expenses, reimbursement processing, etc.

Proposal Requirements

All proposals must include the following details to be considered:

  1. The name of the group or groups planning the event.
  2. Name, phone and email address for at least two different group representatives who will be available by phone and email for the whole of summer (ideally on campus or in the tri-state area).
  3. A list of other groups you’re collaborating with. The more, the merrier!
  4. Your preferred dates and times for the event. Please be flexible!
  5. Three brief statements, providing:
    1. A description of the event
    2. A discussion of how the event meets the criteria
    3. An outline of how your group will organize the event – what space will you use, how the event will work.
  6. A detailed, itemized budget for the event. This budget should include justification of your costs and, if possible, links to supplies needed to be purchased. This should be detailed and accurate. A table would be nice. We reserve the right to pay for only certain expenses listed in the budget.
  7. A list of non-financial needs (i.e. space). Please take a look at our inventory to see if you will need to borrow anything for your event!
  8. An estimate of anticipated attendance.

All proposals will be judged according to the following mission of First Year Experiences:

First Year Experiences are events run by Penn students and Penn administration that are designed to impart to every student 3 keys to personal success in college­­ – Academic Support, Financial Literacy, and Social & Cultural Awareness. These events are created to provide students with practical knowledge and wisdom to jumpstart their college careers and ease the transition into Penn.

The First Year Experiences Event Grant Application deadline is Thursday, November 1 at 11:59pm.

Please separate groups by commas.
This will be included on the NSO website.
This will be included on the NSO website to advertise your event. Not required.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png pdf.
Please refer to the description of First Year Experiences under Proposal Requirements to guide your response.
Please check one or more dates.
For a full catalogue of the NSO inventory, click here. Please include the desired quantity.
Maximum request is $200.
Please attach an Excel spreadsheet that includes: Amazon links for the items not provided for by our office you wish to purchase for this event (if an item is not available through Amazon, provide a link to the item on another site); quantity of items you wish to order; explanation of why you need the item for your event. If you request funding for catering, please list your needs and the Penn preferred vendor (linked here) that will be the supplier (includes Fresh Grocer). Please see this sample budget if you have questions.
Files must be less than 2 MB.
Allowed file types: pdf xls xlsx.
If you are unsure of your OSA financial advisor, please see the OSA office staff listing or email OSA at
DISCLAIMER: In submitting this form, I acknowledge that I have read through and accepted the terms of the supplies and reimbursement procedure. If you are not redirected to the "Submission Confirmation" page after clicking "Submit," please review the application form for errors or missing fields.
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