First-Year Experience Grants

Please review the following guidelines regarding FYE Grants before proceeding to fill out the application below. These guidelines are for grants up to $200.

The First-Year Experience (FYE) program consists of events run by Penn students and administration that are designed to assist personal success in college. These events also provide first-year students with practical knowledge and wisdom to jumpstart their college career. Whether they're learning new study strategies at the Weingarten Learning Center, discussing credit and debit cards, or touring West Philly; FYE is here to help first year students ease into life at Penn!

If you plan to host a FYE event and don't require grant funding, please submit your event and we can assist with marketing to first-year students. Campus partners are also encouraged to suggest other programming such as events, speakers, and/or members of the Penn Community to spotlight for their contributions to first-year students.

General Notes

• Only Penn student groups and departments/offices with a 26-digit Penn budget code are eligible to apply.

• No alcoholic beverages are permitted at events.

• Any reusable supplies purchased using grant funds should be returned to the NSOAI Office.

Proposal Requirements

All proposals must include the following details to be considered:

The name of the group or groups planning the event.
Name, phone and email address for main contact person.
Your preferred dates and times for the event.
A brief description of the event and how it supports the FYE program.
A detailed, itemized budget for the event. This budget should include justification of your costs. This should be detailed and accurate. A table would be nice. We reserve the right to pay for only certain expenses listed in the budget.
A list of non-financial needs (i.e. space).
An estimate of anticipated attendance.

Please fill in as much information as possible. Limited information will only delay the processing of your request.

Name of Individual, Department, Center, or Group Applying *

Main Contact Person Information:

Name *

Contact Person Campus Address *

Email *

Phone Number *

Position / Title *

List of Other Penn Groups and/or Departments Involved

Name, Email, and Phone is required. Separate each contact by semicolons.

Event Information

Is this a new event created specifically for the First-Year Experience? *

Yes

Event Name *

Event Date *

Year

Month

Day

Event Time *

Hour

Minute

Event Location *

Expected Audience Size *

Brief Description *

Make sure to state how this event supports the FYE program. Max 250 words.

Additional Attachments

Please attach any marketing materials, such as flyers, or other relevant event information.
Files must be less than 2 MB.
Allowed file types: jpg jpeg png pdf.

Financial Information

Total Amount of Funding Requested (Max $200) *

List of Additional Sources of Funding *

Itemized Budget *

Please attach Excel spreadsheet. If proposed activity is part of a larger activity, please include brief budget summary of entire project in that spreadsheet as well.
Files must be less than 2 MB.
Allowed file types: pdf xls xlsx ods.

University Account Number/Budget Code *

All applicants must be associated with a Penn department/group with a 26-digit budget code. Please note: OSA Financial Coordinators will work directly with our office to provide SAC student group budget codes.

Financial Contact Person or OSA Financial Advisor Information:

Financial Liaison Name *

Financial Liaison Email *

Financial Liaison Phone *

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